Rebalancing

You can instruct an ad-hoc rebalance on a model portfolio from the quick link on the home page, or within the summary page or the ‘new work’ tab.

Manual rebalances are a 2 step process – select and submit:

The first step confirms the total number of individual customer accounts within the model portfolio.

If there are any ‘rebalance restrictions’ on an individual customer account, details of that account will automatically appear in the ‘Accounts to be excluded from rebalance’ table.

Example:
If the ‘prevent rebalance field’ is ticked on the ‘account details’ page the account will appear in the ‘Accounts to be excluded from rebalance’ table. To view the rebalance restrictions click on the account number. When you submit your rebalance instruction, the accounts in the table will not be rebalanced.

You can over-ride the ‘prevent rebalance’ field and include the account in a rebalance. To action, click on the ‘remove’ field for the appropriate account that is listed in the ‘Accounts to be excluded from rebalance’ table. The account will be removed from the excluded list and now included within your rebalance instruction.

Please note: The ‘prevent rebalance’ field will remain ticked on the account’s details page and the account will be displayed in the ‘Accounts to be exclude from rebalance’ table when you open a new rebalance wizard. You can also search for an individual customer account to exclude from a rebalance by account name, account number or platform reference number. When selecting an account to be excluded details will be added to the ‘Accounts to be excluded from rebalance’ table.

Step 1 of the rebalance wizard enables downloading and uploading CSV files. Clicking on the ‘Download’ button will create a CSV file with details of all accounts within the model portfolio –‘Model Accounts’ file. If an account cannot be rebalanced, details will be recorded on the Model Accounts file – the column titled ‘Rebalance Restricted’ will contain a ‘Yes’.

Clicking on the ‘Upload’ button allows you to browse and select a CSV file containing a list of accounts to be excluded from the rebalance.

Please note: The CSV file needs to match the formatting of the model accounts file before it is uploaded.

Step 2 of the rebalance wizard is where you submit your instruction. You can validate the name of the model portfolio, the number of accounts that will be rebalanced or excluded from the rebalance and the total number of accounts in the model portfolio.

Once you have completed any validation checks you can submit the rebalance by clicking on the ‘Submit’ button and the rebalance instruction will be placed across all individual accounts that were included in the rebalance wizard.

Please note: If any individual account has deals already ‘in progress’, for example; an adviser is withdrawing client money, the rebalance instruction for that individual account will be queued until the ‘ in progress’ deals have completed.

You can validate if your rebalance has been successfully submitted by viewing the ‘Work Submitted’ tab under the model portfolio main menu. If you have selected to ‘switch on’ authorisations, your rebalance instruction will need to be authorised by a second Transact User.